Data protection and processing of personal data at the Ministry of the Environment

Contact details

Controller

Ministry of the Environment
PO Box 32, FI-00023 Government
Tel. (switchboard) +358 295 16001
kirjaamo@ym.fi

Data protection officer

Anna Saarinen
tietosuoja@ym.fi

Processing of personal data

Personal data may be processed only if a legal basis for the processing exists. As a rule, the data are needed for managing the Ministry’s statutory duties, providing services, and contacts and communication. Personal data are not processed for purposes other than those specifically indicated.

Personal data are processed by the persons maintaining the services at the ministries and by cooperation partners who produce the service and their subcontractors. The Ministry has agreed on the processing of personal data with its cooperation partners and subcontractors.

The data are not transmitted or disclosed outside the EU or the EEA.

Right to check your own data

You may request and gain access to your personal data in our records. Data may be requested by filling out and printing the form and sending it to the Ministry’s Registry. You can also request data from the Ministry’s Registry by email or telephone.

Please fill in your personal and other details in order that we can provide personal data in our records in accordance with the General Data Protection Regulation. Fill in the form carefully, print it out and send it by mail to the Ministry’s Registry. You can also bring the filled out form in person to the Ritarikatu service point.

Contact details:

Registry, Ministry of the Environment, PO Box 35, FI-00023 Government
Vising address: Ritarikatu 2 B, Helsinki
Office hours: Mon-Fri 7.30 - 16.15
Email: kirjaamo@ym.fi
Telephone: +358 295 250 300

If you notice any shortcomings or errors in your data, you may request them to be rectified. In your request, please specify the error and how the data should be changed.

In the notification of an error in your data, you may also request their processing to be restricted until their accuracy has been verified.

In certain cases – such as for the part of press releases and newsletters of the Ministry of the Environment – you may also request your data to be deleted.

If necessary, you may lodge an appeal or complaint concerning the processing of your data to the Data Protection Ombudsman.

For more information on the processing of your personal data at the Ministry of the Environment, please contact the Ministry’s data protection officer (tietosuoja@ym.fi).

Personal data in our records

YM.fi

The YM.fi web service does not collect any information by which an individual visitor to the website could be identified. General statistical data are collected on the use of the website to be used for further developing the web service. Cookie identifiers are used to collect data, but the user may prohibit the receipt of cookie identifiers by changing the browser settings. This, however, may cause defects in website functionality. Statistics on the visitors are based on server log data as well as Google Analytics reports that use Google Analytics software cookies and JavaScript code.

Email and/or other contact details are requested at YM.fi service when giving feedback. User feedback may also be given anonymously, but contact details must be given if you wish for a response to your feedback.

Communication and events

We store the data you have provided us when signing up for a service.

  • Subscriptions to press releases and other materials on current issues
  • Subscriptions to newsletters
  • Data you have given when registering to events organised by the Ministry of the Environment

Subscriptions to press releases, newsletters and other materials on current issues may be cancelled at any time. A link to cancellation is included in each email message sent.

The data are stored for the duration of the lifecycle of the service or until you delete your data through the email link provided or request the Ministry to do so.

Services and contacts with the Ministry

We record your feedback, letters, requests for documents and information, and any other contacts made. The data are stored in accordance with the Ministry's data management plan.

Data collected by the Ministry of the Environment as an employer

Data concerning the staff are collected for the management of statutory personnel and financial administration tasks. The data are obtained from the public officials themselves and from central government registers. The data are stored in accordance with the Archives Act and the data management plan of the Ministry of the Environment. The categories of personal data that are processed include employees' contact details, appointment to office, pay, employment relationships, and working hours.

Public expressions of recognition

Insignia of Merit for Public Service

Data needed for the conferral of the Insignia of Merit for Public Service are retrieved from the registers concerning central government employees and the staff records. The Decree on the Insignia of Merit for Public Service lays down provisions on the data that are necessary for this purpose. The personal data processed in this connection include the name, personal identity code, job title, agency, and employment relationships of the person concerned. The Ministry stores the data in accordance with the Personal Data Files in the Administration Act and the Archives Act.

Decoration conferrals of the Ministry of the Environment

Every year, the Ministry gathers proposals for decoration conferrals in its administrative branch and submits them to the Orders. The data processing is based on the Act on Public Expressions of Recognition, the statutes of the Order of the White Rose of Finland, the Decree on the Establishment of the Order of the Lion of Finland, and regulations of the Orders concerning decoration conferral. The party proposing a decoration for a person must ensure that the person gives his or her consent to this. The Ministry stores the data for the duration of the decoration conferral process.

Data protection records of the Ministry of the Environment

Published 2018-07-03 at 10:46, updated 2018-07-03 at 16:05